Excel Keyboard Shortcuts

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Excel Keyboard shortcuts:

Keyboard shortcuts are keys or combinations of keys that provide an alternative way to do something that you’d typically do with a mouse. Click an option below, and it'll open to display a table of related shortcuts.

• Excel Keyboard shortcuts: Data
• Excel Keyboard shortcuts: Chart & Graphs
• Excel Keyboard shortcuts: Display
• Excel Keyboard shortcuts: Format
• Excel Keyboard shortcuts: Formulas & Functions
• Excel Keyboard shortcuts: General
• Excel Keyboard shortcuts: Grid
• Excel Keyboard shortcuts: Navigation & Section
• Excel Keyboard shortcuts: Pivot Table
• Excel Keyboard shortcuts: Text
• Excel Keyboard shortcuts: VBA & Macros
• Excel Keyboard shortcuts: Workbooks & Worksheets

Excel Keyboard shortcuts: Data

Shortcuts	Basic Description
(Ctrl + Alt + V) + B	Paste special, skipping blanks
(Ctrl + Alt + V) + C	Paste cell comments
(Ctrl + Alt + V) + D	Paste special, performing an addition
(Ctrl + Alt + V) + E or Alt + H + V + T	Transpose when pasting
(Ctrl + Alt + V) + H or Alt + H + V + K	Paste all, keeping source formatting
(Ctrl + Alt + V) + I	Paste special, performing a division
(Ctrl + Alt + V) + M	Paste special, performing a multiplication
(Ctrl + Alt + V) + N	Paste data validation
(Ctrl + Alt + V) + S	Paste special, performing a subtraction
(Ctrl + Alt + V) + U or Alt + H + V + A	Paste values and number formatting
(Ctrl + Alt + V) + V or Alt + H + V + V	Paste values
(Ctrl + Alt + V) + X or Alt + H + V + B	Paste all, except borders
Alt + A + M	Displays the Remove Duplicates dialog box
Alt + A + W + G	Display the Goal Seek dialog box
Alt + A + W + S	Display the Scenario Manager dialog box
Alt + A + W + T	Display the Data Table dialog box
Alt + Enter	Start new line within cell
Alt + H + C + P	Display the Copy as Picture dialog
Alt + H + E + A	Clear all
Alt + H + E + L	Clear hyperlinks
Alt + H + E + M	Clear comments
Alt + H + E + R	Remove hyperlinks
Alt + H + FI + A	Display the Fill Across Worksheets dialog box
Alt + H + FI + J	Fill justify
Alt + H + FI + L	Fill left as follows: (1) Copy right-most cell of a selected range into cells to the left; or (2) Copy from right cell into active cell
Alt + H + FI + S	Display the Series dialog box
Alt + H + FI + U	Fill up as follows: (1) Copy lower cell of a selected range into cells above; or (2) Copy from cell below into active cell
Alt + H + FO	Display the Clipboard task pane
Alt + H + V + E	Paste values, keeping source formatting
Alt + H + V + I	Paste linked picture
Alt + H + V + U	Paste picture
Alt + R + A	Show all comments
Alt + R + D	Delete comment
Backspace	(1) Within Formula Bar or cell (in cell-editing mode), deletes 1 character to the left or deletes the selection (if any); or (2) When not in cell-editing mode, clears the contents of selected/active cell(s)
Ctrl + ' or Ctrl + Shift + '	Copy formula/text from cell above into active cell or Formula Bar
Ctrl + "	Copy values/text from cell above into active cell or Formula Bar
Ctrl + ;	Enter current date
Ctrl + Alt + V or Alt + H + V + S	Display the Paste Special dialog box2
Ctrl + C or Ctrl + Insert or Alt + H + C + C	Copy
Ctrl + D or Alt + H + FI + D	Fill down as follows: (1) Copy top cell of a selected range into cells below; or (2) Copy from cell above into active cell
Ctrl + Delete	Delete to the end of current line
Ctrl + E or Alt + H + FI + F	Flash Fill
Ctrl + Enter	(1) Enter current entry in selected range and stay in same active cell; or (2) Complete cell entry and stay in same active cell
Ctrl + K	(1) Within a cell without hyperlinks, display the Insert Hyperlink dialog box; or (2) Within a cell with a hyperlink, display the Edit Hyperlink dialog box
Ctrl + Q	Expand the Quick Analysis tool
Ctrl + R or Alt + H + FI + R	Fill right as follows: (1) Copy left-most cell of a selected range into cells to the right; or (2) Copy from left cell into active cell
Ctrl + Shift + :	Enter current time
Ctrl + V or Alt + H + V + P	Paste
Ctrl + X or Alt + H + X	Cut
Delete or Alt + H + E + C	Clear contents of the selected/active cell(s)
Delete	Within Formula Bar or cell (in cell-editing mode), deletes 1 character to the right or deletes the selection (if any)
Enter	(1) Within cell or Formula Bar, complete cell entry and (by default) go to cell below; or (2) Within an AutoFilter list, filter the list using the selected item.
Esc	Within cell of Formula Bar, cancel entry
F2	Edit active cell
F7	Display the Spelling dialog box.
Right Mouse Button + E	When a row or column is selected, insert copied or cut cells
Shift + Enter	Within cell of Formula Bar, complete cell entry and (by default) go to the cell above
Shift + F10 + m	Insert or delete cell comment
Shift + F2	Insert or edit a cell comment
Shift + F7	Display the Thesaurus dialog box or task pane.
Shift + Tab	(1) Complete cell entry and move one cell to the left in a worksheet or to previous unlocked cell in a protected sheet; (2) Select suggestion from autocomplete to complete entry and move one cell to the left or to previous unlocked cell
Tab	(1) Complete cell entry and move one cell to the right in a worksheet or to next unlocked cell in a protected sheet; (2) Select suggestion from autocomplete to complete entry and move one cell to the right or to next unlocked cell

Excel Keyboard shortcuts: Chart & Graphs

Shortcuts	Basic Description
Alt + F1	Create an embedded chart using currently selected data
Alt + JA	(1) In Excel 2013 and later, go to Format tab of the Ribbon (when active); or (2) In Excel 2007 and 2010, go to Layout tab of the Ribbon (when active)
Alt + JC	Go to Design tab of the Ribbon (when active)
Alt + JC + A	In Excel 2013 and later, expand Add Chart Element drop-down menu
Alt + N + B	Insert Bar Chart
Alt + N + C	Insert Column Chart
Alt + N + N	Insert Line Chart
Alt + N + Q	Insert Pie or Doughnut Chart
Alt + N + R	In Excel 2013 and later, Recommended Charts
Alt + N + SD	In Excel 2013 and later, Insert Combo Chart
Alt + N + X	Insert Text Box
F11	Create a chart in a separate Chart sheet using currently selected data

Excel Keyboard shortcuts: Display

Shortcuts	Basic Description
Alt or F10	Turn key tips (Ribbon keyboard shortcuts) On or Off
Alt + W + F + F	Freeze Panes
Alt + W + I	Page Break Preview
Alt + W + L	Normal View
Alt + W + Q	Display the Zoom dialog box
Alt + W + VG	View/hide grid lines
Ctrl + `	Toggle between (1) displaying cell values and (2) displaying formulas in worksheet
Ctrl + 6	Alternate between hiding and showing object(s)
Ctrl + F1	Expand or collapse the Ribbon
Ctrl + F10	Maximize/restore current selected workbook window
Ctrl + Scroll Mouse Wheel	Zoom in/out
Ctrl + Shift + U	Toggle between expanding and collapsing the Formula Bar

Excel Keyboard shortcuts: Format

Shortcuts	Basic Description
(Ctrl + Alt + V) + G or Alt + H + V + G	Paste merging conditional formatting of the destination and source ranges
(Ctrl + Alt + V) + T or Alt + H + V + W	Paste format
(Ctrl + Alt + V) + W or Alt + H + V + W	Paste column widths
Alt + '	Display the Style dialog box
Alt + B	Within Border tab of Format Cells dialog box, add/remove bottom border
Alt + D	Within Border tab of Format Cells dialog box, add/remove downward diagonal border
Alt + H	Within Border tab of Format Cells dialog box and when more than 1 row is selected, add/remove horizontal interior border
Alt + H + 0	Increase the number of decimals displayed
Alt + H + 3 + D	Apply or remove double underlining
Alt + H + 5	Decrease indent
Alt + H + 6	Increase indent
Alt + H + 9	Decrease the number of decimals displayed
Alt + H + AB	Align text to the bottom of the cell
Alt + H + AC	Align text to the center (between left and right) of the cell
Alt + H + AL	Align text to the left of the cell
Alt + H + AM	Align text to the middle (between the top and the bottom) of the cell
Alt + H + AN	Choose accounting format
Alt + H + AN + M	Display the Format Cells dialog box with the Number tab and the Accounting category selected
Alt + H + AR	Align text to the right of the cell
Alt + H + AT	Align text to the top of the cell
Alt + H + B	Expand Borders drop-down menu
Alt + H + B + A	All Borders
Alt + H + B + B	Bottom double border
Alt + H + B + C	Top and thick bottom border
Alt + H + B + D	Top and bottom border
Alt + H + B + E	Erase border
Alt + H + B + G	Draw border grid
Alt + H + B + H	Thick bottom border
Alt + H + B + I	Choose border line color
Alt + H + B + L	Left Border
Alt + H + B + M	Display the Format Cells dialog box with the Border tab selected
Alt + H + B + N or Ctrl + Shift + -	No Border
Alt + H + B + O	Bottom Border
Alt + H + B + P	Top Border
Alt + H + B + R	Right Border
Alt + H + B + S or Ctrl + Shift + 7	Outside border
Alt + H + B + T	Thick box border
Alt + H + B + U	Top and double bottom border
Alt + H + B + W	Draw border
Alt + H + B + Y	Choose border line style
Alt + H + E + F	Clear formatting
Alt + H + FC	Choose font color
Alt + H + FC	Expand Font Color drop-down menu
Alt + H + FF	Change the font face
Alt + H + FG	Increase font size one point
Alt + H + FG	Increase the font size by 1 point
Alt + H + FK	Decrease font size one point
Alt + H + FK	Decrease the font size by 1 point
Alt + H + FM	Display the Format Cells dialog box with the Number tab selected
Alt + H + FN	Display the Format Cells dialog box with the Font tab selected
Alt + H + FP	Activate the Format Painter
Alt + H + FQ + D	Rotate text down
Alt + H + FQ + L	Rotate text in an angle clockwise
Alt + H + FQ + M or Alt + H + FA	Display the Format Cells dialog box with the Alignment tab selected
Alt + H + FQ + O	Rotate text in an angle counterclockwise
Alt + H + FQ + U	Rotate text up
Alt + H + FQ + V	Rotate text so that it is vertical
Alt + H + FS	Change the font size
Alt + H + H	Expand Fill Color drop-down menu
Alt + H + H + N	Apply no fill color to current cell selection
Alt + H + J	Expand the Cell Styles menu
Alt + H + J + M	Display the Merge Styles dialog box to merge (copy) cell styles from another workbook
Alt + H + J + N	Display the Style dialog box to create a new cell style
Alt + H + K	Format number with a thousands comma (,) separator
Alt + H + L + C + E	Clear conditional formatting rules from entire worksheet
Alt + H + L + C + P	Clear conditional formatting rules from selected PivotTable
Alt + H + L + C + S	Clear conditional formatting rules from selected cells
Alt + H + L + C + T	Clear conditional formatting rules from selected table
Alt + H + L + D	Expand the menu to set a conditional formatting rule using data bars with gradient or solid fill
Alt + H + L + D + M or Alt + H + L + S + M or Alt + H + L + S + M OR Alt + H + L + I + M	Display the New Conditional Formatting Rule dialog box, with the Format all cells based on their values rule type selected
Alt + H + L + H + A	Display the A Data Occurring dialog box to conditionally format cells whose date occurs within the time period set in the rule
Alt + H + L + H + B	Display the Between dialog box to conditionally format cells whose value is between the values set in the rule
Alt + H + L + H + D	Display the Duplicate Values dialog box to conditionally format cells with duplicate or unique values in the selected cell range
Alt + H + L + H + E	Display the Equal To dialog box to conditionally format cells whose value is equal to the value set in the rule
Alt + H + L + H + G	Display the Greater Than dialog box to conditionally format cells whose value is greater than the value set in the rule
Alt + H + L + H + L	Display the Less Than dialog box to conditionally format cells whose value is less than the value set in the rule
Alt + H + L + H + M	Display the New Conditional Formatting Rule dialog box, with the Format only cells that contain rule type selected
Alt + H + L + H + T	Display the Text That Contains dialog box to conditionally format cells whose text contains the text set in the rule
Alt + H + L + I	Expand the menu to set a conditional formatting rule using icon sets
Alt + H + L + N	Display the New Conditional Formatting Rule dialog box
Alt + H + L + R	Display the Conditional Formatting Rules Manager
Alt + H + L + S	Expand the menu to set a conditional formatting rule using color scales
Alt + H + L + T + A	Display the Above Average dialog box to conditionally format cells that are above the average in the selected cell range
Alt + H + L + T + B	Display the Bottom 10 Items dialog box to conditionally format cells that rank within the bottom values in the selected cell range
Alt + H + L + T + M	Display the New Conditional Formatting Rule dialog box, with the Format only top or bottom ranked values rule type selected
Alt + H + L + T + O	Display the Bottom 10% dialog box to conditionally format cells that rank within a certain bottom percentile in the selected cell range
Alt + H + L + T + P	Display the Top 10% dialog box to conditionally format cells that rank within a certain top percentile in the selected cell range
Alt + H + L + T + T	Display the Top 10 Items dialog box to conditionally format cells that rank within the top values in the selected cell range
Alt + H + L + T + V	Display the Below Average dialog box to conditionally format cells that are below the average in the selected cell range
Alt + H + M + A	Merge across cells
Alt + H + M + M	Merge cells
Alt + H + M + U	Unmerge cells
Alt + H + N	Choose number format
Alt + H + O + A	Auto-fit row height
Alt + H + O + H	Display the Row Height dialog box
Alt + H + O + I	Auto-fit column width
Alt + H + O + W	Display the Column Width dialog box
Alt + H + T	Expand Format as Table drop-down menu
Alt + H + T + N	Display the New Table Style dialog box
Alt + H + T + P	Display the New PivotTable Style dialog box
Alt + H + W	Wrap text
Alt + L	Within Border tab of Format Cells dialog box, add/remove left border
Alt + R	Within Border tab of Format Cells dialog box, add/remove right border
Alt + T	Within Border tab of Format Cells dialog box, add/remove top border
Alt + V	Within Border tab of Format Cells dialog box and when more than 1 column is selected, add/remove vertical interior border
Ctrl + 1 or Alt + H + O + E	Display Format Cells dialog box
Ctrl + 5	Apply or remove strikethrough formatting
Ctrl + B or Ctrl + 2 or Alt + H + 1	Apply or remove bold formatting
Ctrl + I or Ctrl + 3 or Alt + H + 2	Apply or remove italic format
Ctrl + Shift + !	Apply number format
Ctrl + Shift + #	Apply date format
Ctrl + Shift + $	Apply currency format
Ctrl + Shift + % or Alt + H + P	Apply percentage format
Ctrl + Shift + &	Add outside borders to selected cell(s)
Ctrl + Shift + @	Apply time format
Ctrl + Shift + ^	Apply scientific format
Ctrl + Shift + _	Remove outside borders
Ctrl + Shift + ~	Apply general format
Ctrl + Shift + F or Ctrl + Shift + P	Display the Format Cells dialog box with the Font tab selected
Ctrl + T or Ctrl + L	Display the Create Table dialog box
Ctrl + U or Ctrl + 4 or Alt + H + 3 + U	Apply or remove underlining
F4	Repeat last command or action, when possible

Excel Keyboard shortcuts: Formulas & Functions

Shortcuts	Basic Description
(Ctrl + Alt + V) + F or Alt + H + V + F	Paste formulas
(Ctrl + Alt + V) + L or Alt + H + V + N	Paste link to source data
(Ctrl + Alt + V) + R or Alt + H + V + O	Paste formulas and number formatting
=	Any farmula start with = sign
Alt + = or Alt + H + U + S	Auto Sum
Alt + H + U + A	Auto-calculate the average using the AVERAGE function
Alt + H + U + C	Auto-count numbers using the COUNT function
Alt + H + U + I	Auto-calculate the minimum value within a range using the MIN function
Alt + H + U + M	Auto-calculate the maximum value within a range using the MAX function
Alt + M + A + A	Remove Arrows from Formula Auditing
Alt + M + D	Trace Dependents
Alt + M + P	Trace Precedents
Alt + Shift + F10	Display menu or message generated by error background checking
Ctrl + A	Display the Function Arguments dialog box and insert function arguments
Ctrl + Alt + F9	Calculate all worksheets in all open workbooks
Ctrl + F3	Display the Name Manager dialog box
Ctrl + Shift + A	Insert function arguments
Ctrl + Shift + Enter	Enter formula as array formula
Ctrl + Shift + F3	Display the Create Names from Selection dialog box
F3	Display the Paste Name dialog box
F4	Toggles between available combinations of absolute and relative references
F9	Calculate all worksheets in all open workbooks
Shift + F3 or Alt + H + U + F	Display the Insert Function dialog box
Shift + F9	Calculate the current active worksheet
Shift + Tab	(1) Complete formula and move one cell to the left in a worksheet or to previous unlocked cell in a protected sheet; (2) Select suggestion from autocomplete to complete formula and move one cell to the left or to previous unlocked cell
Tab	(1) Complete formula and move one cell to the right in a worksheet or to next unlocked cell in a protected sheet; (2) Select suggestion from autocomplete to complete formula and move one cell to the right or to next unlocked cell

Excel Keyboard shortcuts: General

Shortcuts	Basic Description
Alt + F4 or Ctrl + F4	Close current active Excel window
Alt + Space	Display Control menu
Alt + T + O	Display Excel Options dialog box
Ctrl + Y	Redo/repeat last action or command
Ctrl + Z	Undo/reverse last action or command

Excel Keyboard shortcuts: Grid

Shortcuts	Basic Description
Alt + A + G + G or Shift + Alt + Right Arrow	(1) If several rows/columns are selected, group rows/columns; or (2) Otherwise, display Group dialog box
Alt + A + H	Hide grouped rows/columns
Alt + A + J	Show grouped rows/columns
Alt + A + U + U or Shift + Alt + Left Arrow	(1) If grouped rows/columns are selected, ungroup rows/columns; or (2) Otherwise, display Ungroup dialog box
Alt + H + M + C	Merge & Center cells
Alt + H + W	Wrap Text
Ctrl + - or Alt + H + D + D	(1) Delete selected rows/columns; or (2) Display the Delete dialog box to delete cells/rows/columns
Alt + H + D + R	Delete worksheet rows
Alt + H + D + C	Delete worksheet columns
Alt + H + D + L	Delete table rows
Alt + H + D + M	Delete table columns
Alt + H + O + H	Display the Row Height dialog box
Alt + H + O + A	AutoFit row height
Alt + H + O + W	Display the Column Width dialog box
Alt + H + O + I	AutoFit column width
Alt + H + O + D	Display the Standard Width dialog box to change the default column width
Alt + H + O + L	Lock active cell(s)
Ctrl + 0 or Alt + H + O + U + C	Hide active column(s)
Ctrl + 8	Alternate between hiding and displaying outline symbols
Ctrl + 9 or Alt + H + O + U + R	Hide active row(s)
Ctrl + + or Alt + H + I + E	(1) Insert rows/columns above/to the left of the selected row/column; or (2) Display the Insert dialog box to insert cells/rows/columns
Alt + H + I + A	Insert table rows above of the active cell
Alt + H + I + L	Insert table columns to the left of the active cell
Alt + H + I + R	Insert worksheet rows above of the active cell
Alt + H + I + C	Insert worksheet columns to the left of the active cell
Ctrl + Shift + 0 or Alt + H + O + U + L	Unhide any hidden columns within selection
Ctrl + Shift + 9 or Alt + H + O + U + O	Unhide any hidden rows within selection

Excel Keyboard shortcuts: Navigation & Section

Shortcuts	Basic Description

Excel Keyboard shortcuts: Pivot Table

Shortcuts	Basic Description
Alt + A + Q	Advanced Filter
Alt + A + SA or Alt + H + S + S	Sort smallest to largest
Alt + A + SD or Alt + H + S + O	Sort largest to smallest
Alt + A + SS or Alt + H + S + U	Displays the Sort dialog box
Alt + A + V + V	Display the Data Validation dialog box
Alt + H + S + C	Clear filter
Ctrl + Alt + L or Alt + H + S + Y	Reapply filter and sort on current range
Ctrl + Shift + L or Alt + H + S + F	Turn filter on or off
Right Mouse Button + E + V	Filter by the selected cell's value

Excel Keyboard shortcuts: Text

Shortcuts	Basic Description
Alt + A + E	Display the Convert Text to Columns Wizard
Alt + A + FT	Display the Import Text File dialog box

Excel Keyboard shortcuts: VBA & Macros

Shortcuts	Basic Description
F5	Within the Visual Basic Editor, execute macro F5 is also under Navigation and Selection category
Alt + F11	(1) If Visual Basic Editor is closed, open Visual- Basic Editor; or (2) If Visual Basic Editor is open, toggle between Excel and Visual Basic Editor
Alt + F8 or Alt + W + M + V	Display the Macro dialog box
Alt + L + I	Expand the Insert Form Controls and ActiveX- Controls drop-down menu
Alt + W + M + R	Record Macro
Alt + W + M + U	Use Relative References
Ctrl + G	Display the Immediate Window in the Visual Basic Editor
F2	Within the Visual Basic Editor, display the Object Browser

Excel Keyboard shortcuts: Workbooks and Worksheets

Shortcuts	Basic Description
Alt + H + D + S or Alt + E + L	Delete current active sheet
Alt + H + D + S	Delete active worksheet
Alt + H + O + M or Alt E + M	Display the Move or Copy sheet dialog
Alt + H + O + M	Display the Move or Copy dialog box to move or copy the active worksheet
Alt + H + O + P	Display the Protect Sheet dialog box
Alt + H + O + R or Alt + O + H + R	Rename current active sheet
Alt + H + O + R	Rename active worksheet
Alt + H + O + T	Expand the sheet Tab Color drop-down menu
Alt + H + O + T	Expand the Tab Color drop-down menu
Alt + H + O + T + N	Set current worksheet tab to have no color
Alt + H + O + U + H	Display the Unhide sheet dialog box
Alt + H + O + U + H	Display the Unhide dialog box to unhide a worksheet
Alt + H + O + U + S	Hide current active sheet
Alt + H + O + U + S	Hide active worksheet
Alt + Shift + F1	Insert new worksheet
Ctrl + F11	New Macro sheet
Ctrl + F12	Display the Open dialog box
Ctrl + F4	Close current selected workbook window
Ctrl + F7	Apply Move command on active workbook window (when not maximized) 1) Use arrow keys to move window; and 2) When finished, use Enter to confirm or Esc to cancel
Ctrl + F8	Apply Resize command on active workbook window (when not maximized) 1) Use arrow keys to move window, and 2) When finished use Enter key to confirm or Esc to cancel
Ctrl + F9	Minimize current selected workbook window
Ctrl + N	Create a new blank workbook
Ctrl + O	Display Open tab of Backstage View (open a workbook)
Ctrl + S or Shift + f12	Save active file (1) using current file name and format, and (2) in current file location
Ctrl + W	Close the selected workbook
F12 OR Alt + F2	Display the Save As dialog box
Shift + F11 or Alt + H + I + S	Insert a new worksheet in the current workbook

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